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WEEK 9 – 3^rd November

9.1 Lesson 9 Mayhem Manor: Presenting Findings. 

LEARNING OBJECTIVES

In today’s lesson you will learn how to;

• Create a presentation for a specific audience and purpose.
• Evaluate the presentation. 

STARTER: Elements that make an Effective Presentation. 

Grab a white board, pen and cloth.  Work in pairs.  Watch the presentation for the Sun Seekers Holidays Annual Sales Conference (Reso9a).  Jot down on your white boards the elements that make an effective presentation. 

The presentation has been designed to show the managers of a company (the audience) how they preformed against their objectives for the year (the purpose).  Watch the presentation for the Sun Seekers Holidays Annual Sales Conference (reso9a) again.  Jot down on your white boards why each element listed is appropriate for that audience and purpose. 

TASK 1 Assessing Audience

Your audience is the Board of Directors.  These are very important people who own the theme park, so what they think counts!  They will expect to see a very professional, clear presentation that gives them the information they need.  Your audience will affect your design choices. 

Open the Designing for Audiences worksheet (Reso9b).  Save this into your Unit 9.1 Mayhem Manor folder.  Add your name to name dialogue box.  Call the document “Designing for Audiences”.  Work in your pairs.  Look at the table and decide which of the design elements on the left would be appropriate for a presentation to the Board of Directors, and which you would not use.  Make a comment about why you have made each choice 

TASK 2 Plan a Presentation. 

Read the following presentation brief from Ms Thora Thunders, the senior manager at Mayhem Manor Theme Park;

Key things that the presentation must include:

1. A chart comparing the projected and actual sales figures for this year
2. Financial model showing projected costs and revenue, including any additional money-making activities
3. At least two predictions and recommendations based on the model

Additionally:

• The presentation should include a title slide including one image of the big wheel
• All slides should contain the theme park banner image (you can find this in CD Resource 9d – Big wheel images)
• Each slide should be self-explanatory; therefore all charts and tables must be annotated to explain exactly what they are showing.

Design features

Design of the presentation should be clear and professional, using appropriate fonts and colours.

The directors will be asking questions about the information you give in the presentation, so be prepared to answer them!

You will also need your financial model and charts you created in Lesson 7 and your predictions and recommendations from Lesson 8. 

1. Create a plan for your presentation using the squared paper and the coloured post-its.  It should show the content of each slide.  It should show the order of the slides.  Use images from the image bank (Reso9d). 

EXAMPLE of a tabular plan:

Record Company Presentation
Slide 1	Title slide.  Title and subtitle; picture of band; sound clip of the new single
Slide 2	Description of the band and music; photo from gig
Slide 3	Bar chart showing position in download chart
Slide 4	Table showing profit the band made

1. Use the presentation brief to check your partners plan.  Look at each bullet point in turn and check that your partner’s presentation answers that point.  If the answer to any point is NO then help them to address that problem. 

TASK 3 Create a NEW Presentation. 

Open PowerPoint and save the new presentation into your Presentation folder, which is within your Unit 9.1 Mayhem Manor folder.  Call the presentation “Predictions and Recommendations”.  Change to Note Page view and add your name, form and group to the FOOTER (View / Header and Footer / Footer / Apply to All). 

TASK 4 Create your Slide Design. 

Before you add your content, decide on the colours and fonts you want to use.  (Make sure that you have added this in your plan!)  It is best to do this using the Slide Master.  To open the Slide Master, choose View / Master / Slide Master. 

To change the background colour, choose Format / Background and select a colour or fill effect from the drop-down menu.  Click on Apply to All if you are happy with the colour you have selected. 

REMEMBER: any colours, fonts and images you put on the Slide Master will automatically be placed on all slides in your presentation. 

To go back to your slides, choose Close Master View o the Slide Master toolbar. 

TASK 5 Inserting Charts and Tables

To insert a chart onto a slide, find the chart and click on it to select it.  Then choose Edit / Copy. 

Go to your presentation document and find the slide where you want to place the chart. 

Choose Edit / Paste.  The chart will be inserted into the slide.  You can move the chart around and resize it if you need to. 

You can do the same with tables. 

If you want to edit anything in a table or chart, double click on it.  This will open the object as an editable object. 

TASK 6 Inserting Text and Screenshots

You can copy and paste text and screenshots from the report you created in the last tutorial. 

Make sure the slide layout is set to Titles and Text by choosing Format / Slide Layout. 

Then find your text, and copy and paste it into the text box.  You may need to resize the text or change the font colour so that it is clear and readable. 

TASK 7 Insert Images

You can use the images from the images bank (Reso9d) to make your slides more attractive. 

REMEMBER No more than TWO images per slide. 

TASK 8 Are you following the presentation brief?

Take a look at the presentation brief (Reso9c) which is displayed on the white board.  Now take a look at your buddy’s presentation.  Does your partner’s presentation answer each point on the brief? 

On your printed copy of the presentation brief;

1. tick off the objectives that have been answered satisfactorily
2. circle or highlight any points that have not been answered.

Now continue with your own presentation focusing on the points your buddy has circled. 

TEST YOURSELF

I would like 4 volunteers to present their presentations to the class.  The remainder of the class must be members of the Board of Directors.  You must be prepared to ask sensible questions about the information given in the presentations. 

EXTENSION WORK

Search the Internet for an advert / poster that you particularly like.  It must be advertising something and must include both text and pictures.